Primary Objective of Position:
The Project Coordinator provides a wide variety of skilled administrative and clerical support for the Northern California Team including assisting the Vice President, Senior Director, Project Managers, and Development Associates in coordinating and assisting in the housing development process.
Major Areas of Accountability:
- Assist in management of new housing developments
- Create, assemble and distribute due diligence materials
- Interface with internal and external partners
- Research housing regulations
- Assist in preparation of RFPs and RFQs
- Gather and/or produce new information
- Update corporate information
- Coordinate final document production
- Create and maintain databases
- Assist with special projects.
- Maintain closing documents for all properties
- Maintain project and office files
- Maintain project schedules
- Maintain project directories
- Handles meeting requests and catering orders
- Attend community meetings for our projects or affordable housing projects in general as necessary
- Keep track of application submission dates for the various financing sources as well as the regulatory changes to the various funding sources
- Operate and help maintain standard office equipment such as copiers, fax and postage machines
- Handle mail and other deliveries
- Take supplies inventory and organize supplies
- Reconcile expense reports and project related invoices
- Book travel, trainings, conferences
- Coordinate schedules of office staff
- Other duties as assigned
Level of Education, Experience and Skill Set:
- Familiarity with affordable housing
- Knowledge of computer software, including Excel, Word, PowerPoint, Project, Outlook
- Skilled at performing multiple tasks simultaneously
- Strong organizational ability
- Strong verbal and interpersonal communication skills.
- Bachelor’s degree or equivalent preferred.
- Valid California driver’s license and availability of an insured vehicle to travel within the California service area.
- Job includes some evening and weekend hours.
The Project Coordinator is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is required to stand, walk, reach with arms and hands, climb, balance, twist, lean, move from one location to another and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close and far vision. Ability to, operate a computer keyboard, and lift files and reports. Exposure to glare from a computer.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift 25 lbs and travel via automobile 25%.
The work environment will usually be in a professional office setting, with possible shared workspace. The noise level is usually quiet to moderate. When traveling the environment will change dependent upon the site visiting.